1. The site coordinator must submit teacher names prior to teachers being able to set up an account.
2. Teachers must log in, set up their account, and be approved by EISS before they can access the system.
3. Teachers can now enter data and access reports from ANY computer that has internet access at any time.
   

GETTING STARTED

1. Open your internet browser and go to the website: https://eissdata.ocde.us/
   
2. If you are a new user, click “ Create New Account ”.

                    • Create a User Name of your choice.
                    • Select a password of your choice.
                    • Enter your first and last name.
                    • Enter the email address you want all communications to go to 
                      (including if you forget your password).
                    • In the drop-down menu, select if you are an EISS Coordinator or 
                      Teacher (Note: If you are an EISS Coordinator and a Teacher, you
                      will need to create a teacher account and an EISS Coordinator 
                      account).
                    • Select your school from the next drop-down menu.
                    • Select the grade level(s) you currently teach: P is preschool and 
                      K-2 (Kinder through Second).
                    • Mark the type of Credential(s) (K-2) or Permit(s) (Preschool) you 
                      hold.
                    • Click “Create Account”.
                    • You will see a screen that says “Your account has been 
                      successfully created and is pending approval. You will receive an 
                      email as soon as it has been approved. If you have any questions 
                      please contact your system administrator.” Note: Grant 
                      Coordinators must submit your teacher’s names in order for their 
                      accounts to be approved. You will receive an email informing you 
                      when your account has been approved. Accounts will be approved 
                      within 24 hours.

3. Once you have created your account and are approved, go to the site: https://eissdata.ocde.us/

                    • Enter your User Name and Password that you just created.
                    • Read the Welcome Page for an overview of the website’s features.
                    • You can navigate the website using the yellow bar at the top.

ADDING CLASSES & STUDENTS 

1. Locate ‘ Administration ’ in the yellow bar at the top of the screen.
   
2. Click on ‘ Administration ’ and then select ‘ My Classes ’.

This is where you will add classes to your account. If you teach a single grade, you will add only one class. If you teach a combination class, add a class to your account for each grade level you teach. For example, if you have a K/1 combo, add a grade K class and a grade 1 class.

    3.  Next, go back to ‘ Administration ’ and the select ‘ My Students ’. This 
         is where you will add students to each of your classes.  First select the 
         class you want to add students to  (if you have only one class,  it will 
         automatically select that class).

There are two options for adding students to your class:

1. Input students one-by-one
                • Click the “ Add Student ” button.
                • Enter information for the student
                • Click “ Add ” on the far left of the screen by that student’s 
                   information.


OR

2. Upload a completed spreadsheet from the template provided
                • Click the “ Upload File ” button
                • Download the Excel file
                • Enter information for the students in each grade level in a 
                  separate spreadsheet
                • Upload each file to the appropriate class.

Notes:

- For K-2, input SSID , if you have this available. This is their state testing number (for CELDT, CST, etc) not the district ID number. It is usually 10 digits.

- “ Quartile ” is based upon teacher judgment. (Quartile 1=lowest performing, Quartile 4=high achieving)

- ‘ Custom Group’ is where you can create a specific group of students (for example, you can call a group “ABC”, and the reporting section will allow you to look at these students together. This group may be left blank and defined at a later time.

INPUTTING STUDENT DATA INTO CONTINUUM

1. Locate ‘ Continuum ’ in the yellow bar at the top of the screen.
   
• Click on ‘ Continuum ’. This is where you input the continuum data for each student.
• First select the class you want to add students to. If you have only one class, it will automatically select that class.
• Click “ Select ” next to the Baseline Continuum. You should now see your student list.
• Click “ Select ” next to the student for whom you want to submit data. Go through all categories, starting with “Student Information” (for K-2) and “Cause and Effect” (for Preschool).
• Once you complete the section, click “ Save & Continue ” to go to the next section. You may also click “ Save & Exit ” to return to your list of students. All information will be saved as you work, so you may return to the continuum for each student at a later time.

Note : You must look at each section for each student, although you may not mark any milestones for the section. Otherwise it will assume that child’s continuum is “Incomplete”.


REPORTS

1. Locate ‘ Reports ’ in the yellow bar at the top of the screen.
   
• Click on ‘ Reports ’ and notice there are both Student Reports and Class Reports
  

- Student Reports (Web Only) allows you to view a summary, by strand, of each student’s continuum data. Click the ‘back’ arrow to get back to the screen to select a different report or another student.

- Student Reports (Printable) allows you to view and/or print a summary, by strand, of each student’s continuum data.

- Class Report allows you to view a summary of your class. You can select which class you want to view (if you have multiple grade levels, it will group student by grade), by strand, and by substrand. Click “Open Printable Page” to print the report. Note: You will have to allow pop-ups to view the printable report.

- Class Quartile Report allows you to view a summary of the quartile groups you create based on the information you entered in the Quartile field for each student in your class (to change quartile, click on “My Students” and “Edit”).

- Class Group Report allows you to view a summary of the various groups you create based on the information you entered in the Custom Group field for each student in your class.


HELP & SUPPORT

1. Locate ‘ Contact Us ’ in the yellow bar at the top of the screen.

If you have any questions or comments regarding the EISS Online Data Entry System, please call or email the contact person provided on-line.